COVID-19 risk assessment

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Assessment date: 14th May 2020
Review date: 14th Nov 2020 (6 Months)
Version: 1.0

Hazard Risk Before Controls Control measures RR Persons at risk

Exposure from others due to:

  1. Living with someone with a confirmed case of COVID-19.
  2. Have come into close contact (within 2 metres for 15 minutes or more) with a confirmed case of COVID-19.
  3. Being advised by a public health agency that contact with a diagnosed case has occurred.

20

Likelihood = 4
Severity = 5

  • To follow government action of self-isolation and only to leave house on the following circumstances: for medical reason; to shop for necessary food supplies; for exercise once per day; and for essential works including those deemed ‘key workers.’
  • Any existing individual risk assessments (disability, young persons or new / expectant mothers) to be reviewed
  • Maintain contact with line management and Human Resources (HR) and to follow company policy / guidance.
  • Travel is only required for essential travel; reduce the amount of time using public transport and to implement social distancing where possible (2m clearance from persons and not to travel in groups of more than 2 unless it is immediate family).
  • To continue following ongoing government guidance.
  • Stay at home and only attend hospital in an emergency. Do not attend GP surgery and phone NHS line (111) if further advice is required
  • Company to ensure extremely vulnerable persons (Solid organ transplant recipients; people with specific cancers: people with cancer who are undergoing active chemotherapy or radical radiotherapy for lung cancer; people with cancers of the blood or bone marrow such as leukemia, lymphoma or myeloma who are at any stage of treatment; people having immunotherapy or other continuing antibody treatments for cancer; people having other targeted cancer treatments which can affect the immune system, such as protein kinase inhibitors or PARP inhibitors; people who have had bone marrow or stem cell transplants in the last 6 months, or who are still taking immunosuppressive drugs; People with severe respiratory conditions including all cystic fibrosis, severe asthma and severe COPD; People with rare diseases and inborn errors of metabolism that significantly increase the risk of infections (such as SCID, homozygous sickle cell); People on immunosuppression therapies sufficient to significantly increase risk of infection; Women who are pregnant with significant heart disease, congenital or acquired.) are shielding themselves and following their specific medical advice issued to them no later than 29/3/2020.
  • Follow good NHS hygiene measures at all times
  • Avoid all visitors to your home unless they are providing a medical requirement.
  • Do not approach delivery staff, allow packages to be left on the doorstep.
  • Do not take any antibiotics as they do not work against viruses.
  • In order to limit transmission from inbound goods, disinfectant should be used upon all goods arriving which could have come into contact with a human in the past 24 hours.
  • Gloves should be worn and changed regularly if handwashing cannot be achieved between deliveries.

10

Likelihood = 2
Severity = 5

Individual workers

Suspected case whilst working on site

15

Likelihood = 3
Severity = 5

If a worker develops a high temperature or a persistent cough while at work, they should:

  1. Return home immediately.
  2. Avoid touching anything
  3. Cough or sneeze into a tissue and put it in a bin, or if they do not have tissues, cough and sneeze into the crook of their elbow.
  4. They must then follow the guidance on self-isolation and not return to work until their period of self-isolation has been completed.

10

Likelihood = 2
Severity = 5

Individual workers

General travel including foreign travel

12

Likelihood = 3
Severity = 4

  • Do not travel unless you cannot work from home or deemed a key worker – implement teleconferencing for meetings.
  • Where employees have returned from travelling abroad, they should they should self / home isolate themselves for the period of time stipulated in the latest government advice.
  • Please continue to follow any further national government advice provided.
  • Where an occupational health (OH) service provider has been appointed, please seek additional advice or concerns through this service.
  • All persons to limit their use of public transport. Where travel is essential, please use private single occupancy where possible.

6

Likelihood = 2
Severity = 3

Individual workers

Access / egress to site

16

Likelihood = 4
Severity = 4

Where possible, please consider and implement the following practices:

  1. Stop all non-essential visitors. Exceptions can be made if the risk is assessed by a member of the management team in any given location. Employees should seek further advice from their line manager before allowing any non-employee to enter the building until further notice.
  2. Introduce staggered start and finish times to reduce congestion and contact at all times.
  3. Monitor site access points to enable social distancing – you may need to change the number of access points, either increase to reduce congestion or decrease to enable monitoring
  4. Remove or disable entry systems that require skin contact e.g. fingerprint scanners.
  5. Require all workers to wash or clean their hands before entering or leaving the site
  6. Allow plenty of space (two meters) between people waiting to enter site.
  7. Regularly clean common contact surfaces in reception, office, access control and delivery areas e.g. scanners, turnstiles, screens, telephone handsets, desks, particularly during peak flow times. There are various products available for disinfecting and cleaning of goods and external products entering the building and workspaces which have been used by another employee. These will be available and detailed within COSHH locations.
  8. Reduce the number of people in attendance at site inductions and consider holding them outdoors wherever possible.
  9. Drivers should remain in their vehicles if the load will allow it and must wash or clean their hands before unloading goods and materials.

8

Likelihood = 2
Severity = 4

Individual workers

Inclement weather – cold temperature allows disease to survive

9

Likelihood = 3
Severity = 3

  • All persons to dress appropriately for the weather.
  • Welfare facilities provided to shelter from the elements.
  • Maintain good hygiene measures at all times.
  • Employees are not recommended to wear facemasks (also known as surgical masks or respirators) to protect against the virus. Facemasks are only recommended to be worn by people who have symptoms of COVID-19 and for those caring for individuals who have symptoms. (UK NHS advice).
  • If Employees are required to work within the recommended distance of 6 feet, a mask can be worn by each employee in question to help prevent respiratory droplets projecting.

6

Likelihood = 2
Severity = 3

Individual workers

Poor hygiene

15

Likelihood = 3
Severity = 5

  • Wash your hands thoroughly and regularly. Use soap and water for at least 20 seconds. Use alcohol-based hand sanitizer if soap and water is not available and hand washing technique to be adopted as directed by NHS.
  • Avoid touching your face/eyes/nose/mouth with unwashed hands and cover your cough or sneeze with a tissue then throw it in the bin.
  • Provide additional hand washing facilities to the usual welfare facilities if a large spread out site or significant numbers of personnel on site
  • Regularly clean the hand washing facilities and check soap and sanitizer levels.
  • Provide suitable and sufficient rubbish bins for hand towels with regular removal and disposal.
  • Sites will need extra supplies of soap, hand sanitizer and paper towels and these should be securely stored.
  • Restrict the number of people using toilet facilities at any one time e.g. use a welfare attendant Wash hands before and after using the facilities Enhance the cleaning regimes for toilet facilities particularly door handles, locks and the toilet flush Portable toilets should be avoided wherever possible, but where in use these should be cleaned and emptied more frequently.

10

Likelihood = 2
Severity = 5

Individual workers

Breakout - exposure from large numbers of persons

20

Likelihood = 4
Severity = 5

  1. Dedicated eating areas should be identified on site to reduce food waste and contamination
  2. Break times should be staggered to reduce congestion and contact at all times
  3. Hand cleaning facilities or hand sanitizer should be available at the entrance of any room where people eat and should be used by workers when entering and leaving the area.
  4. The workforce should be asked to bring pre-prepared meals and refillable drinking bottles from home.
  5. Workers should sit 2 meters apart from each other whilst eating and avoid all contact.
  6. Drinking water should be provided with enhanced cleaning measures of the tap mechanism introduced.
  7. Tables should be cleaned between each use.
  8. All rubbish should be put straight in the bin and not left for someone else to clear up.
  9. All areas used for eating must be thoroughly cleaned at the end of each break and shift, including chairs, door handles, vending machines and payment devices.

10

Likelihood = 2
Severity = 5

Individual workers

Use of Changing facilities, showers and drying rooms

16

Likelihood = 4
Severity = 4

  1. Introduce enhanced cleaning of all facilities throughout the day and at the end of each day
  2. Based on the size of each facility, determine how many people can use it at any one time to maintain a distance of two meters.
  3. Provide suitable and sufficient rubbish bins in these areas with regular removal and disposal.

8

Likelihood = 2
Severity = 4

Individual workers

Working in local vicinity to workforce (maintaining 2m distancing)

16

Likelihood = 4
Severity = 4

  1. Starting and finishing times are to be staggered and reviewed to ensure no build up of staff / teams in areas.
  2. Workers who are unwell with symptoms of Coronavirus (Covid-19) should not attend the workplace.
  3. Tasks are to be rearranged to enable them to be done by one person or as small number of persons without compromising safety measures.
  4. Maintain social distancing measure of 2 meters from each other as much as possible with supervision in place to monitor compliance.
  5. Avoid skin to skin and face to face contact
  6. Stairs should be used in preference to lifts or hoists and consider one ways systems around sites.
  7. Consider alternative or additional mechanical aids to reduce worker interface.
  8. Above hygiene measures and additional cleaning schedules to remain (regularly washing hands for at least 20 seconds with soap and warm water).
  9. If sharing is required (for instance following another in a shift pattern), employees should disinfect work areas which may have come into contact with the previous employees’ respiratory droplets or hands.
  10. (If an employee is the sole occupant of a workspace, they can disinfect it still however it is not essential as they are not in contact with possible contaminates from others).
  11. Any health concern to be raised immediately to line management / principal Contractor.

8

Likelihood = 2
Severity = 4

Individual workers, contractors, client

Working within 2 meters of working team

20

Likelihood = 4
Severity = 5

  1. Always consider if the task can be performed differently without having to breach the 2m social distancing rule.
  2. Workers are to limit face to face working and work facing away from each other when possible.
  3. Limit the frequency of working within 2m to an absolute minimum and ensure it is for strictly low intensity, sporadic work where exposure to this distance is less than 15 mins.
  4. Consider introducing an enhanced authorisation process (permit to work) for activities where less than 2m distance may be required.
  5. Continue to conduct dynamic risk assessments whilst completing the work and speak up if there is a safer way of completing the task.
  6. All equipment to be thoroughly cleaned prior and after using it.
  7. Sites should consider RPE for Coronavirus (Covid-19) where the two-meter social distancing guidelines is not met. Equipment must be face fit tested to all users.
  8. If sharing is required (for instance following another in a shift pattern), employees should disinfect work areas which may have come into contact with the previous employees’ respiratory droplets or hands. (If an employee is the sole occupant of a workspace, they can disinfect it still however it is not essential as they are not in contact with possible contaminates from others)
  9. Consideration given to disposable gloves and eyewear to prevent and reduce potential contamination
  10. Reusable PPE should be thoroughly cleaned after use and not shared between workers. These should be stored in suitable places
  11. Single use PPE should be disposed of so that it cannot be reused and to control potential contamination is controlled (waste removed by a responsible, approved contractor).

10

Likelihood = 2
Severity = 5

Individual workers

Driving for work – inclusive of collections and deliveries

16

Likelihood = 4
Severity = 4

  1. Travel is only required for essential travel; reduce the amount of time using public transport and to implement social distancing where possible (2m clearance from persons and not to travel in groups of more than 2 unless it is immediate family)

Where travel is still deemed essential, implement mitigation measures including:

  1. Single person or contactless refueling where possible.
  2. Using physical screening, provided this does not compromise safety, for example, through reducing visibility.
  3. Using a fixed pairing system if people have to work in close proximity, for example in a vehicle.
  4. Making sure vehicles are well-ventilated to increase the flow of air, for example, by opening a window.
  5. Ensure regular cleaning of vehicles, in particular, between different users.
  6. Scheduling to limit exposure to large crowds and rush hours where appropriate.
  7. Review pick-up and drop-off collection points and determine if these could be amended to reduce social contact, such as non-contact deliveries.
  8. Where possible and safe having single workers load or unload vehicles.
  9. Where possible, minimizing unnecessary contact at gatehouse security, yard and warehouse. For example, noncontact deliveries where the nature of the product allows for use of electronic pre-booking.
  10. Maximizing use of electronic paperwork where possible and reviewing procedures to enable safe exchange of paper copies where needed, for example, required transport documents.
  11. Enabling drivers to access welfare facilities when required and consistent with other guidance.
  12. Encouraging drivers to stay in their vehicles where this does not compromise their safety and existing safe working practice

8

Likelihood = 4
Severity = 2

 

Training

Please ensure a manager’s brief has been completed alerting to company specific process / procedures
https://www.nhs.uk/conditions/coronavirus-covid-19/
https://www.nhs.uk/conditions/coronavirus-covid-19/self-isolation-advice/
https://www.nhs.uk/conditions/coronavirus-covid-19/advice-for-travellers/
https://www.gov.uk/government/publications/coronavirus-action-plan

Management

  • Please ensure all staff are aware of reporting requirements and that all confirmed cases are escalated to your H&S competent person.
  • Information notes are to be sent out and any updates communicated in a timely manner to the workforce.
  • This must include letting staff know about symptoms and actions the medical professionals are advising people to take.
  • A colleague who has been isolated for 14 days cannot return to work until the appropriate ‘fit note’ documentation is provided by their GP/healthcare provider to demonstrate they are now fit to return to work.
  • Assessments to be reviewed every 6 months or where significant change has occurred
  • Please remind staff that in order to minimize the risk of spread of infection, we rely on everyone in the industry taking responsibility for their actions and behaviors inside and outside of work.
  • Please encourage an open and collaborative approach between your teams on site where any issues can be openly discussed and addressed.

If in England call NHS on 111, NHS guidance is that you do not go directly to your GP surgery, community pharmacy or hospital unless an emergency occurs

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